JOB SUMMARY

Under the direction of the principal, performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other duties as assigned.

 

 ESSENTIAL FUNCTIONS

1. Ability to meet and interact with public and employees with tact, courtesy, and discretion.
2. Provide a variety of clerical duties involving all but the most complex matters.
3. Give information and interpretations of policies or procedures related to departmental or school activities.
4. Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems.
5. Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
6. Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating equipment.
7. Compile information from various sources on a variety of standardized forms.
8. Assist in the orientation and training of the employees or volunteers.
9. Prepare accurate minutes of meeting. (when requested)
10. Ability to handle confidential information with complete security.
11. Maintain office bulletin board. 
12. Assist with and log fire, and other emergency drills. 
13. Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions.
14. Answer main phone lines, direct call and take messages in a professional and pleasant manner.

Required Knowledge, Skills & Abilities Necessary to Performance of Essential Functions:

1. An AA degree in related area preferred.
2. Basic computer skills.
3. At least two years clerical/secretarial experience, including word processing.
4. Ability to communicate effectively and help others.
5. Successful work background.

 

 Desirable Knowledge & Abilities:

1. Previous experience in a public school setting or institution of higher education.
2. Experience working with students and parents.
3. Ability to perform minimal bookkeeping procedures.
4. Knowledge of modern office practices and procedures.
5. Ability to maintain clerical records and prepare simple reports.
6. Ability to learn and interpret rules, regulations, laws and instructions.
7. Knowledge of and ability to use English correctly and appropriately.
8. Ability to perform required clerical work with accuracy and within established timelines.
9. Ability to operate a variety of office machines.
10. Ability to utilize word processing, data base and spread sheet programs on the computer.